Last Updated On: 07/11/2017
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A statement of the categories of documents that are held by it or under its control

6.1 Use the format given below to give the information about the official documents. Also mention the place where the documents are available for e.g. secretarial section, directorate level, others. ( Please mention the level in place of writing ‘Others’) :-
 

A. PROJECTS DEPARTMENT

Sr. No.

Category of the Doc-ument

Name of the Document & its introduction in one line

Procedure to obtain the document

Held by / under control of

1

Official Documents

(a) Correspondence files of the respective State Channelising Agencies.

Photocopies of particular reference or references can be made available on the advice of Public Information Officer of NMDFC.

Projects Division.

 

(b) The General Loan Agreement & the State Government Guarantee Deeds with respect to all the SCAs.

 

(c) Folders of list of beneficiaries financed with respect of all the SCAs.

 

(d) The proposal files pertaining to the Vocational Training Scheme, Mahila Samridhi Yojana, Marketing Assistance Scheme in respect of all the SCAs.

 

(e)Annual Action Plan files in respect of all the SCAs.

 

(f) Scheme proposal files submitted for approval by the respective SCAs.

 

(g) Respective files of the NGO proposals.

 

(h) The proposal files pertaining to the Mahila Samridhi Yojana, Marketing Assistance Scheme in respect of the NGOs.

 

(i) Monthly Progress Report file.

 

(j)Parliament Question File.

(k) Correspondence file

 with the Ministries.

 

(l) Files of special projects undertaken by NMDFC.

 

(m)Tour report files of respective officers.

 

(n) Policy file under the Educational Loan scheme

(o) Complaint file,

 

(p) Court cases file.

(q) Minority Concentration Districts Files.

(r) Board Agendas

(s) Board Minutes File.

(t) Impact study file.

(u) Annual Conference Files.

         

B. MONITORING CELL

Sr. No.

Category of the
Document

Name of the Document & its introduction in
one line

Procedure to obtain the document

Held by / under control of

1

Official Documents

SCHEME OF EDP GRANT-IN-AID ASSISTANCE

Photocopies of particular reference’s can be made available on the advice of Public Information Officer

Monitoring Cell

 

EDP GRANT-IN-AID ASSISTANCE FILE

 

STOCK REGISTER

 

COMPUTER PURCHASE FILE

 

COMPUTER MAINTENANCE FILE

 

COMPUTER CONSUMABLES PURCHASE FILE

 

WEBSITE FILE

 

DSL INTERNET CONNECTION FILE

       

C. FINANCE & ACCOUNTS DEPARTMENT

Sr. No.

Category of the Doc-ument

Name of the Document & its introduction in one line

Procedure to obtain the document

Held by / under control of

1

Records

Cash Vouchers/Cash Book

Photocopies of particular reference or references can be made available on the advice of Public Information Officer of NMDFC.

Finance & Accounts Department

2

Records

Bank Vouchers/Bank Book

3

Records

Journal Vouchers/Journal Register

4

Records

General Ledger

5

Records

Fixed Asset Register

6

Records

Festival/General Advance Register

7

Records

PF Registers

8

Records

TDS/PF Challan Registers

9

Records

Tally Accounting Software

10

Records

TDS Software

11

Records

Salary files

12

Records

Salary Register

13

Records

Bank Reconciliation Register

14

Records

Employees TA/DA files

15

Records

Board Directors TA/DA Files

16

Records

Monitors /artisans TA/DA files

17

Records

TA/DA Rules

18

Records

Investment Files

19

Records

Demand Notice SCAs files

20

Records

Recovery Statement SCAs

21

Records

Demand notice NGOs

22

Records

Recovery Statement NGOs

23

Records

Post Dated Cheques/FDs register

24

Records

Dishonor of cheque file

25

Records

1% Interest Margin files of SCAs

26

Records

1% interest margin policy file

27

Records

Investment audit file

28

Records

Phase audit file of CAG

29

Records

Accounts Audit files of Statutory auditors

30

Records

Balance Confirmation files of SCAs

31

Records

Balance Confirmation files of NGOs

32

Records

DPE Flash results/compilation of DATA file

33

Records

Capital/Revenue Budget

34

Records

MOU execution file

35

Records

MOU performance file

36

Records

MOU Progress report file

37

Records

Strategic Plan File

38

Records

Income tax return file

39

Records

Actuarial valuation file

40

Records

F&A agenda & minutes file

41

Records

Files of NGOs allocated to F&A

42

Records

Loan Rescheduling of SCA/NGO

43

Records

Penal Interest of SCAs file

44

Records

Final Accounts/Balance Sheet files

   

D. PERSONNEL & ADMINISTRATION DEPARTMENT

Sr. No.

Category of the Doc-ument

Name of the Document & its introduction in one line

Procedure to obtain the document

Held by / under control of

1

Files / records relating to advances, service matters, procurement and administrative matters

Personal Files of NMDFC employees & document relating to personal information employees i.e.

Documents relating to the service matters will not be made available. The documents relating to the purchase, procurement & agreements will be made available as per the procedure & fees prescribed by the corporation

HRM & Admin

(i) Character & Antecedents Reports,

(ii) Caste Certificate,

(iii) Declaration of Dependents,

(iv) Documents relating to Appointments etc.

Original Documents relating to

a) HBA

b) Conveyance Advancec) Computer Advance. Property Returns of  employees.

   

2

Recruitment files of Employees

3

Rules & Regulations of NMDFC

4

Promotion Files

5

a) Original Lease Deed in respect of employees

b) office accommodation.

6

Annual Confidential Reports of employees of NMDFC

7

Rules & Regulations of NMDFC

8

Security Agreement.

9

Documents relating to all office equipments & vehicles.

10

AMC Agreements of All Office Equipments (Excluding Computers)

11

Visitors Register

12

Dispatch & Receipt Register

13

Stock Register

LTC Claims Documents

14

       

E. CORPORATE SECRETARIAT

Sr. No.

Category of the Doc-ument

Name of the Document & its introduction in one line

Procedure to obtain the document

Held by / under control of

1

Official records

Annual Returns

As given in the handbook.

Corporate Secretariat Division

2

Official records

Forms filed with Registrar of Companies

As given in the handbook.

Corporate Secretariat Division

3

Official records

Applications made and approval obtained from regional Director

As given in the handbook.

Corporate Secretariat Division

4

Official records

Documents relating to legal cases u/s 138 of Negotiable Instruments Act.

As given in the handbook.

Corporate Secretariat Division

5

Official records

Documents relating to Civil Cases (other than relating to premises of NMDFC and employee’s pay scales)

As given in the handbook.

Corporate Secretariat Division


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