Last Updated On: 07/11/2017
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Rules, Regulations, Instructions, Manuals & Records for Discharging Functions

4.1.1. Please provide list of rules, regulations, instructions, manual & records held by public authority or under its control or used by its employees for discharging functions as per the following format. The format has to be filled for each type of document.
 

A PROJECTS DEPARTMENT 

Name /title of the document

NMDFC Brochure

Type of the document :- Others

 

Choose one of the types given below:-

 

( Rules, Regulation, Instructions,

 

Manual, Records, Others )

Brief write-up on the Document

Briefly describes the aims & objectives of NMDFC, target groups, channels to reach the target group viz., State Channelising Agencies & NGOs, Lending schemes such as Term Loan, Marging Money Loan scheme, Educational Loan Scheme, Micro-Financing Scheme, Interest Free Loan for promotion of SHGs, Mahila Samridhi Yojana and Promotional schemes such as vocational training scheme, marketing assistance to craft clusters, assistance for design development/skill up-gradation. The pamphlets also gives the address of the respective State Channelising Agencies from where loan can be availed by the beneficiaries.

From where one can get a copy of rules,

Address:-

Regulation, instructions, manuals & records.

NMDFC

 

1st Floor,Core -1

 

Scope Minar

 

Laxmi Nagar, Delhi-110 092

 

Telephone Number:- 22441453/55

 

Fax:-22441452.

 

E mail :- nmdfc@nmdfc.org

 

Others:-

Fee charged by the department for a copy of rules,

Regulations, instructions, manual & records (if any).

It is a publicity material and is distributed free of cost.

 
 

Name /title of the document

 

Micro- Finance Booklet

Type of the document :- Instructions

 Choose one of the types given below:-

 ( Rules, Regulation, Instructions,Manual, Records, Others )

 Brief write-up on the Document

The booklet briefly describes the objective of launching Micro-Finance Scheme by NMDFC, about the Micro-credit Scheme and Interest Free Loan Scheme, Quantum of loan, rate of interest to be charged, eligibility criteria for the beneficiaries and the implementing NGOs, financing pattern, interest spread, repayment period, procedure for obtaining loan, Format of Application Form for Micro-Credit Scheme, Application Format for Interest Free Loan Scheme. The booklet briefly describes the objective of launching Micro-Finance Scheme by NMDFC, about the Micro-credit Scheme and Interest Free Loan Scheme, Quantum of loan, rate of interest to be charged, eligibility criteria for the beneficiaries and the implementing NGOs, financing pattern, interest spread, repayment period, procedure for obtaining loan, Format of Application Form for Micro-Credit Scheme, Application Format for Interest Free Loan Scheme.

From where one can get a copy of rules,

Address:-

Regulation, instructions, manuals & records.

NMDFC

 

1st Floor,Core -1

 

Scope Minar

 

Laxmi Nagar, Delhi-110 092

 

Telephone Number:- 22441453/55

 

Fax:-22441452.

 

E mail :- nmdfc@nmdfc.org

 

Others:-

Fee charged by the department for a copy of rules,

Regulations, instructions, manual & records (if any).

It is a publicity material and is distributed free of cost.

 

 

Name /title of the document

 

Reference Manual

Type of the document :- Manual

 

Choose one of the types given below:-

 

( Rules, Regulation, Instructions,

 

Manual, Records, Others )

 

Brief write-up on the Document

The Reference Manual includes the aims & objectives of NMDFC, Equity Structure of NMDFC, Responsibilities conferred on the State Channelising Agencies of NMDFC, detail about the financial assistance schemes of NMDFC, Promotional Activities of NMDFC, Lending Polict of NMDFC and procedural details of implementation of various schemes to be followed by NMDFC/SCA/NGO. A number of Formats have also been included as Annexures for facilitating reference to the officers of NMDFC as well as the State Channelising Agencies of NMDFC in implementation of the program.

From where one can get a copy of rules,

Address:-

Regulation, instructions, manuals & records.

NMDFC

 

1st Floor,Core -1

 

Scope Minar

 

Laxmi Nagar, Delhi-110 092

 

 

 

Telephone Number:- 22441453/55

 

Fax:-22441452.

 

E mail :- nmdfc@nmdfc.org

 

Others:-

Fee charged by the department for a copy of rules, Regulations, instructions, manual & records (if any).

 

  It is for circulation free of cost amongst the employees of NMDFC and the State Channelising Agencies of NMDFC. 

  

B. FINANCE & ACCOUNTS DEPARTMENT 

Sr.No.

Particulars of records held by
F&A wing

Documents

Brief detail of records

1

Cash Vouchers/Cash Book

Records

Accounting ofCashTransaction

2

Bank Vouchers/Bank Book

Records

Accounting of bank Transactions

3

Journal Vouchers / Journal Register

Records

Accounting of adjustment entries

4

General Ledger

Records

Transaction details in accounts head

5

Fixed Asset Register

Records

Details of Fixed assets in NMDFC

6

Festival/General Advance Register

Records

Details of advances by employees

7

PF Regiser

Records

Details of PF deduction and deposit

8

TDS/PF Challan Registers

Records

Detials of TDS/PF challan deposited

9

Tally Accounting Software

Records

Financial accounting package

10

TDS Software

Records

TDS calculation and preparation of challan & return software

11

Salary files

Records

Prepration of salary

12

Salary Register

Records

Records of salary of the employees

13

Bank Reconciliation Register

Records

Balance reconciliation with bank account

14

Employees TA/DA files

Records

Processing of TA/DA bills and settlement

15

Board Directors TA/DA Files

Records

Processing of TA/DA bills and settlement

16

Monitors /artisans TA/DA files

Records

Processing TA/DA bills and settlement

17

TA/DA Rules

Records

Rules for TA/DA settlement

18

Investment Files

Records

Detials of investment made

19

Demand Notice SCAs files

Records

Due statement issued to SCAs for repayment

20

Recovery Statement SCAs

Records

Adjustment of repayment received from SCAs

21

Demand notice NGOs

Records

Due statement issued to NGOs for repayment

22

Recovery Statement NGOs

Records

Adjustment of repayment received from NGOs

23

Post Dated Cheques/FDs register

Records

Detials of PDCs of NGOs

24

Dishonor of cheque file

Records

Processing of cases of defulater NGOs

25

1% Interest Margin files of SCAs

Records

Processing of cases under 1% AIM

26

1% interest margin policy file

Records

Policy matters relating to i% AIM

27

Investment audit file

Records

Audit undertaken by CAG

28

Phase audit file of CAG

Records

Processing of phase audit para issued by CAG

29

Accounts Audit files of Statutory auditors

Records

Main working file of accounts audit

30

Balance Confirmation files of SCAs

Records

Letters written to SCAs for balance confirmation

31

Balance Confirmation files of NGOs

Records

Letters written to NGOs for balance confirmation

32

DPE Flash results/compilation of DATA file

Records

Information submitted to DPE as required

33

Capital/Revenue Budget

Records

Budget preparation of NMDFC

34

MOU execution file

Records

MOU executed between MOSJE & NMDFC

35

MOU performance file

Records

Annual performace report submitted to DPEE

36

Annual performace report submitted to DPEE

Records

Quarterly progress report submitted to DPE

37

Strategic Plan File

Records

Strategic plan prepared by AFC

38

Income tax return file

Records

Return filed by NMDFC

39

Acturial valuation file

Records

Valuation of Leave encashment and Gratuity

40

F&A agenda & minutes file

Records

Agenda and Minutes relating to F&A

41

Files of NGOs allocated to F&A

Records

Appraisal/study/ monitoring of NGOs

42

Loan Rescheduling of SCA/NGO

Records

Processing of cases of rescheduling

43

Penal Interest of SCAs file

Records

Penal interest levied on SCAs and their reply

44

Final Accounts/Balance Sheet files

Records

Signed accounts and CAG paras

The above records are available with F&A wing .

Manager (Finance)

NMDFC

Core 1, First Floor, Scope Minar, Laxminagar

New Delhi-11092

Fee charged by the department for a copy of rules,As per fee schedule

Regulations, instructions, manual and records (if any)

 

C. CORPORATE SECRETARIAT 

1

Statutory Registers in terms of the Companies Act, 1956

2

Minutes of Board Meetings and General Meetings

3

Copy of Returns and documents / Forms filed with Registrar of Companies under the Companies Act, 1956 and Rules made thereunder. [Except original Incorporation documents]

4

Ministry of Social Justice & Empowerment notifications regarding appointment of Directors on the Board of NMDFC

5

Memorandum and Articles of Association of the Company. (Original copy not available)

  

Type of the document

Official

 

Choose one of the types given below.

 

(Rules, Regulations, Instructions,

 

Manual, Records, Others)

Brief Write-up on the Document :

All the above documents pertains to the Corporate

 

Secretariat Section as per companies Act., 1956

From where one can get a copy of rules, regulations,

Instructions, manual and records

 

Address of Registered office

:

1st Floor,Core -1 

 

Scope Minar, Laxmi Nagar

 

Delhi -110092

Telephone No.

:

22441435/36/42/43/53

 

Web site : www.nmdfc.org

Fee charged by the department for a copy of rules,

:

As per standard fees schedule

Regulations, instructions, manual and records (if any)

schedule given in this handbook.

 

D. MONITORING CELL 

Name/title of the document

Type of the document

 

Choose one of the types given below.

 

 

Rules, Regulations, Instructions,

 

 

Manual, Records, Others)

SCHEME OF EDP GRANT-IN-AID ASSISTANCE

Others

Brief Write-up on the Document

Contains the guidelines / modalities of extending the grant-in-aid assistance to the SCAs of NMDFC for the purpose of computerization.

EDP GRANT-IN-AID ASSISTANCE FILE

Others

Brief Write-up on the Document

Contains the correspondence with the SCAs and the observations of NMDFC on each individual grant-in-aid assistance proposal submitted by the SCAs of NMDFC

STOCK REGISTER

 

Others

Brief Write-up on the Document

Contains the details of the computer items procured and issued to the various employees of NMDFC

 COMPUTER PURCHASE FILE

Others

  Brief Write-up on the Document

Contains the bids, detailed deliberations of the committee constituted for the purchase of computers and other related accessories, approval of the competent authority and the other correspondence held with the identified agencies.

 COMPUTER MAINTENANCE FILE

Others

Brief Write-up on the Document

Contains the bids, detailed deliberations of the committee constituted for the purchase of computers and other related accessories, approval of the competent authority and the other correspondence held with the identified agencies.

 COMPUTER CONSUMABLES PURCHASE FILE

Others

 Brief Write-up on the Document

Contains the bids, detailed deliberations of the committee constituted for the purchase of computer consumables and other related accessories, approval of the competent authority and the other correspondence held with the identified agencies.

WEBSITE FILE

 

Others

 Brief Write-up on the Document

Contains the bids, detailed deliberations of the committee constituted for the setting-up of the Web-Site of NMDFC, approval of the competent authority and the other correspondence held with the identified agencies.

DSL INTERNET CONNECTION FILE

Others

 Brief Write-up on the Document

Contains approval of the competent authority and the other correspondence held with the agency in addition to the details of the monthly payments made on account of recurring expenditure on INTERNET.

From where one can get a copy of rules, regulations,

Instructions, manual and records

Address :

 

NMDFC

 

1st Floor,Core -1

 

Scope Minar, Laxmi Nagar

 

Delhi - 110 092

 

Telephone No. 22441435/36/42/43/44/53

 

Fax : 22441441/1438/1452

 

E-mail : nmdfc@nmdfc.org

 

Others

 

 

Fee charged by the department for a copy of rules,

 

Regulations, instructions, manual and records (if any)

As per standard fees schedule

 

E. PERSONNEL & ADMINISTRATION DEPARTMENT 

Name/title of the document:

Service Rules & Rules

Type of the document :

 

 relating to Advances etc.

Rules, Regulations, instructions &

 

 

others

 

 

 

 

1.

Recruitment, Seniority & Promotion Rules

 

 

2.

Leave Rule

 

 

3

LTC Rule

 

 

4

Incentive on adoption of Small Family Norm

 

 

5

HBA Rule

 

 

6

Conveyance Advance Rule

 

 

7

Computer Advance Rules

 

 

8

NMDFC System on Local Conveyance & Compensation Package

 

9

NMDFC’s Schemes for Perquisites & Pay Scales

 

10

Guidelines & Circulars on Attendance & Punctuality

 

11

General Terms & Conditions of appointment

 

12

Self Lease / Company Lease Accommodation

 

13

TA/DA Rules

 

14

Medical Attendance Rule

 

15

Conduct, Discipline & Appeal Rules

 

16

System of Annual Confidential Report Recording

 

         

Choose one of the types given below.           

(Rules, Regulations, Instructions, Manual, Records, Others)

Brief Write-up on the Document : The above listed documents are mainly relating to the rules & regulations governing the service conditions of the employees & various facilities to be given to the employees as per their entitlement.


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