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Chapter - 3 (Manual
- 2)
Powers & Duties of Officers &
Employees
3.1 Please provide details of the powers & duties of
officers & employees of the organisation.
| Designation |
Sh. R.N. Shastri
Managing Director |
| Powers |
Administrative |
As
per Annexure - B |
| |
Financial |
| |
Others |
| Duties |
Being Chief Executive
Officer of the Corporation, all functions and activities
are under his control. |
| Designation |
Sh. K. K. Manchanda
General Manager |
| Powers |
Administrative |
| 1. |
Sanction of leaves of
the sub-ordinate officers under him |
| 2. |
Approval
of tour programs of officers/staff of sub-ordinate
officers under him. |
| 3. |
Approval of tour advance
upto Rs.10,000 |
| 4. |
Sanctioning of contingencies |
|
| |
Financial |
|
| |
Others |
|
| Duties |
1. Incharge Project
Division.
2. Overall supervision of the affairs of Finance Division
& Monitoring Division. |
| Designation |
Sh. J.S. Chauhan
Sr. Manager (P&A) |
| Powers |
Administrative |
As
per Annexure - A |
| |
Financial |
| |
Others |
| Duties |
Overall in-charge
of P&A Deptt. Responsible for the overall functioning
of the P&A including supervision and control of officials
and P&A functions. |
| Designation |
Sh. J.S. Chauhan,
Chief Vigilance Officer |
| Powers |
Administrative |
As
per CVC's instructions |
| |
Financial |
| |
Others |
| Duties |
|
All vigilance matters. |
| Designation |
Mrs. Harvinder
Kaur,
Senior Manager (Projects) |
| Powers |
Administrative |
|
| |
Financial |
|
| |
Others |
| 1. |
Rejection of ineligible
proposals of NGOs. |
| 2. |
Appointment of monitors
for pre-sanction study & monitoring. |
|
| Duties |
|
Supervision of affairs of
Project Division |
| Designation |
V. BHASKAR,
Sr. Systems Analyst |
| Powers |
Administrative |
|
| |
Financial |
Sanction
and Incur expenditure to the extent of Rs. 10,000/- (Rupees
Ten Thousand Only) on each item of work with due diligance
and observance of codal formalities as per rules. |
| |
Others |
Entertainment
of Official Guests to the extent of Rs. 2,500/- (Rupees
Two Thousand & Five Hundred Only) p.m. |
| Duties |
1. Incharge of Monitoring
CellPurchase and Maintenance of ComputersPurchase of Computer
related consumables, spare parts etc.Inventory control
& stores management of all computer related itemsSoftware
Purchase &/or DevelopmentComputer training to functionaries
/ beneficiariesWorks relating to Networking, Internet,
e-mail, System Administration etc.Maintenance and Management
of Website of NMDFCDatabase Management / Administration,
downloading of SCA data in the LAN environment after the
commissioning of the Common Software by the C-DAC, NOIDAComputerization
needs & requirements of the SCAs, NGOs & other
channel partners of NMDFCAppraisal of Computer related
schemes and projects received at NMDFCFurnishing of necessary
technical inputs on other issues. |
|
| Designation |
Sh. A. V. Krishnan,
Sr. Company Secretary |
| Powers |
Administrative |
To sanction
leave to the assistant of the Department. |
| |
Financial |
| |
Others |
| Duties |
1. Convening
and holding Board meeting at-least once in a quarter.
a) Issue of notice
b) Compilation of Agenda from various sections and issue
of the same.
c) Convening meeting
d) Writing minutes of discussions held
e) Obtaining approval of minutes
f) Recording the minutes in loose leaf Minutes book
g) Binding the book once in a year or so
h) Maintaining above books/records and papers
i) Joint Parliamentary Committee (JPC) on Wakf matters
- Coordination
j) Convening and holding Share holders meetings (AGM,
EGM etc.)
- All the steps mentioned in Sr. No.1 (a to h) above.
k) Regular follow up to the equity contribution of NMDFC.
1. Putting up the files in regular intervals for corresponding
with Central and State Governments.
2. Preparing and issuing of share certificates to allottees
of shares by affixing common seal
and duly signed by two directors.Corresponding and follow
up with Administrative Ministry and Ministry of Home Affairs
for registration under FCR act.
l) Legal matters relating to NMDFC particularly action
against the defaulting NGOs.
1. Appointment and change of advocates
2. Remuneration of advocates
3. Around 30 cases in all both Criminal and Civil Cases.
m) Regulation of all matters pertaining to directors of
NMDFC.
1. Coordinating for tour of Chairman by corresponding
with the concerned.
2. Facilities/remuneration in respect of Chairman.
3. TA/DA of outstation Directors for attending Board meeting
and Committee meetings.
4. Follow up with DPE and Administrative Ministry on matters
of Directors/Chairman.
5. Replies to Ministries on all issues relating to Board
of Directors.
n) Work relating to all type of audit particularly internal
audit and its follow up.
1. Appointment of Internal Auditor.
2. Coordination for conducting the audit and follow up
of the reports.
3. Detailed information as and when required by CAG office
4. Filing of relevant forms and returns with Registrar
of Companies, Delhi, in time (Form
- 2 and Schedule-V).
5. Coordinating for compliance of Company Law on accounts
and audit.
Specific files marked for opinion/suggestions/advice
o) Maintenance of register of Directors and Shareholders.
p) Member of Investment Committee on surplus funds.
q) Annual Report1. Supervision on preparing and printing
2. Distributing the same to Ministries
and other authorities, in time.
r) Preparation of Board of Directors Report and obtaining
approval of Board.
s) Follow up with DPE for MOU executed between NMDFC and
MOSJ&E.
Filing of application and obtaining approval of Department
of Company Affairs, Kanpur for amendment in Memorandum
and Articles of Association. |
| Designation |
Sh. K.P. Singh,
Dy. Manager (Finance) |
| Powers |
Administrative |
Approval
of TA/DA expenditure of the employees and sanction of
leave to the subordinate staff. |
| |
Financial |
| |
Others |
| Duties |
| (i) |
Balance confirmation
with SCAs, Acturial valuation of Gratuity and leave
Encashment. |
| (ii) |
Preparing Financial
Statements along with schedules to accounts and
note on accounts for initiating Statutory Audit
process. |
| (iii) |
Maintaining computerized
Fixed Assets Register, calculation of item-wise
depreciation. |
| (iv) |
Co-ordinating Statutory/
CAG Accounts audit, reply to queries and settlement
of audit paras up to the conduct of Annual General
Meeting. |
| (v) |
Co-ordinating CAG Investment
& Review audit. |
| (vi) |
Disbursement of loans
to SCAs, Calculation of dues, Quarterly Demand notices
to SCAs, Reminders & Follow-up to Demands, Adjustment
of Repayments. Maintaining recovery status of SCAs.
Preparing SCA-wise detail recovery position and
its analysis. |
| (vii) |
Calculation of Penal
Interest and Liquidated Damage Charges on delayed
utilization of funds and delay in repayment of dues
respectively. File processed for waiver of penal
interest. |
| (viii) |
Investment of Surplus
Funds and maintenance of related records. |
| (ix) |
Drafting MOU for the
financial year and co-ordinating negotiation meetings
with DPE for its finalisation & execution. |
| (x) |
Monitoring of MOU implementation
and submission of quarterly repots to the Ministry.
Preparation of annual performance rating report
and submission of the same to DPE. |
| (xi) |
Co-ordinating Strategic
Planning for NMDFC. |
| (xii) |
Furnishing information
as required by Ministry, DPE, CAG and other Government
bodies. |
| (xiii) |
Appraisal of proposals
received from NGOs, sanction of loans, disbursements,
monitoring the progress on regular basis. |
| (xiv) |
Agenda preparation
- Recovery from SCAs/NGOs, Investment of Funds and
other finance related matters. |
|
| Designation |
Sh. Manoj Kr.
Punia,
Dy. Manager (Finance) |
| Powers |
Administrative |
Approval
of TA/DA expenditure of the employees and sanction of
leave to the subordinate staff. |
| |
Financial |
| |
Others |
| Duties |
| 1. |
Processing routine payment
files. |
| 2. |
Finalisation of accounts.
|
| 3. |
Co-ordinating Internal/
CAG Phase audit. Assisting during Statutory/ CAG
Accounts audit. |
| 4. |
Salary preparation and
disbursement. Arrears of salary calculation. |
| 5. |
Income tax calculation
of all employees on the basis of their projected
income and estimated savings. Regular revision as
per the changes in the income and savings. |
| 6. |
TDS matters - Salary,
Contractors, Professional & others. TDS Challan,
filing of returns. etc. |
| 7. |
PF matters - Deduction
of PF, Deposit of deducted PF, Record maintenance,
Filing of return, PF inspection, & assessment. |
| 8. |
Processing TA/DA claims
of the Employees, Directors, Monitors, etc. |
| 9. |
Maintaining recovery
status of NGOs. Preparing NGO-wise detail recovery
position and its analysis, adjustment of repayments. |
| 10. |
Keeping record of micro
credit disbursements to NGO, post dated cheques,
their quarterly dues, raising demand notices to
NGOs, follow-up for repayments through reminders/
telephone calls/recovery related monitoring/other
available means. |
| 11. |
Pursuing actions against
the defaulting NGOs, approval for issue of legal
notices to defaulter NGOs. |
| 12. |
Allocation of 1% additional
interest margin to the SCAs. Processing proposals
and claims of SCAs under the scheme of 1% additional
interest margin. |
| 13. |
Rescheduling of loans
and dues of SCAs/NGOs. |
| 14. |
Preparation of Budget
(Revenue & Capital). |
| 15. |
Appraisal of proposals
received from NGOs, sanction of loans, disbursements,
monitoring the progress on regular basis. |
| 16. |
Preparation of agenda
items for 1% Additional Interest Margin, Budget
and assigned policy matters |
| 17. |
Monthly progress report
pertaining to repayment of NGOs |
| 18. |
Issue of letters to
SCAs for balance confirmation. Necessary reconciliation
of accounts. |
| 19. |
Conducting tours to
SCAs for monitoring and inspection of beneficiaries,
impact of NMDFC scheme in States |
|
| Designation |
1. Sh. Anil Kumar,
Deputy Manager (Projects)
2. Sh. Nixon Mathur,
Deputy Manager (Projects)
3. Sh. Kumar Sudesh,
Deputy Manager (Projects) |
| Powers |
Administrative |
Nil |
| |
Financial |
| |
Others |
| Duties |
1. Initial Processing
of cases/proposals with observations & recommendations.
|
| Designation |
Sh. P.S. Pawnikar,
Dy. Manager (P&A) |
| Powers |
Administrative |
Powers of
SM (P&A) to be exercised in his absence on petrol
/ fuels, emergent purchase / postal and hiring of vehicle
for officials use as alternative arrangement. Besides,
he will also coordinate P&A function. |
| |
Financial |
| |
Others |
| Duties |
Service conditions
/ rules, transfer and posting, ACRs and DPC matters, deputation
/ lien / absorption matters, pay fixation matters, implementation
of reservation policy and liaison work thereof, manpower
planning, motivational schemes, industrial relation matters
including meetings, negotiation and grievance handling,
land and property acquisition including hiring of office
accommodation, office norms and entitlements, sitting
arrangements, operation and maintenance of office vehicles,
interest paid loan and advances, probation, confirmation,
maintenance of service records, recruitment matters, time
office management and disciplinary matters, procurement
of office equipments and items excluding stationary, office
printing, hotel and guest house booking, public relation
matters, maintenance (AMC) of office equipments. Other
personnel matters not covered under this office order
and any other jobs as assigned. |
| Designation |
Sh. P.S. Pawnikar,
Public Information Officer |
| Powers |
Administrative |
As defined
in The Right of Information Act 2005 |
| |
Financial |
| |
Others |
| Duties |
Duties required
to be done by PIO as per Right to Information Act, 2005. |
| Designation |
Sh. D. Das,
Asstt. Manager (P&A) |
| Powers |
Administrative |
Nil |
| |
Financial |
| |
Others |
| Duties |
Leave matters,
manpower inventory, training & development, residential
and office lease matters, security, office stationary
and store, medical facilities, protocol including hiring
of additional vehicles and maintenance of office building.
All other administrative mattes not covered under this
office order. Any other job as assigned.Duties required
to be done by PIO as per Right to Information Act, 2005.
In absence of Sh. P.S. Pawnikar, Public Information Officer |
| Designation |
Sh. D. Das,
Asstt. Public Information Officer |
| Powers |
Administrative |
As defined
in The Right of Information Act 2005 |
| |
Financial |
| |
Others |
| Duties |
Duties required
to be done by APIO as per Right to Information Act, 2005. |
| Designation |
Sh. Pradeep Kumar
Gupta,
Sr. Asstt. Admn. |
| Powers |
Administrative |
Nil |
| |
Financial |
| |
Others |
| Duties |
Communication
including their AMCs but excluding procurement, outside
employment matters, house keeping and water arrangements,
matters relating to Indian passport of employees, disposal
/ auction of old and unserviceable office items / store,
booking of tickets, general purpose advance & festival
advance, co-ordination, record keeping, duties pertaining
to dispatch as per office order dated 20.9.2004 will remain
in force and any other job as assigned. |
| Designation |
Sh. Somitra Mohan
Jha,
Sr. Hindi Translator |
| Powers |
Administrative |
Nil |
| |
Financial |
| |
Others |
| Duties |
Implementation
of official language including translation and Hindi transcription
work, plantation, electrical matters including their payments,
photography and photocopier, insurance of office vehicles
and equipments / items, arrangements for official meetings
/ gatherings. Any other job as assigned. |
| Designation |
Sh. Sushil Saini,
Personal Asstt. |
| Powers |
Administrative |
Nil |
| |
Financial |
| |
Others |
| Duties |
Library including
books / newspapers, secretarial and confidential mattes,
internal diary and dispatch, tea arrangements and any
other job as assigned. |
| Designation |
Smt. Urmila Kumari,
Personal Asstt. |
| Powers |
Administrative |
Nil |
| |
Financial |
| |
Others |
| Duties |
Finance Division
• Taking dictations and transcription thereof.
• Assistance in investment of surplus fund :
• Sending fax to all the bankers
• Confirmed over phone about receiving
• Reminder over phone for asking quotation
• Put up all the received faxes in file and put
up to seniors
• Maintaining the files of 1% additional interest
margin scheme of SCAs.
• Preparation of Hindi letters (NGOs and SCAs reminders/Demand
Notice etc.)
• Preparation of Reports & statements for auditors
and other typing work.
Corporate Secretariat
• To take dictations and transcription thereof.
• Handling telephone calls for C.S.
• Preparation of Board Agendas and Minutes thereof.
• Handling & maintenance of files of Company
Secretariat as well as Legal files/NGO files).
• Preparation of Directors' Report.
• Filling up the (Form-2, Share Certificates, Annual
Return, Register of Share holders, Directors'
Register).
• All other works related to Board meeting.
• Assistance in comparing Annual Report in Hindi
and English.
Computerisation of Minutes Gist, Share holder
Certificate, Form - 2, Annual Return etc.
• Drafting the letters in Hindi.
• Note down the proceedings as and when required
in the Conference.
Besides this, to provide Secretarial Assistance to Managing
Director in absence of SPS as well as Departments whenever
assigned.
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| Designation |
1. Sh. Vipin
Nijhawan,
Junior Assistant
2. Sh. Dharmendra Kumar,
Junior Assistant |
| Powers |
Administrative |
Nil |
| |
Financial |
| |
Others |
| Duties |
1. Maintaining
Records
2. Putting up papers on file with previous references
& background. |
| Designation |
Sh. Anand Prasad,
Sr. Dispatcher |
| Powers |
Administrative |
Nil |
| |
Financial |
| |
Others |
| Duties |
Dak & Dispatch
related functions of the corporation. He is assigned with
the work of up keeping and distribution of publicity and
printed materials of the corporation. Assisting Asstt.
Manager (P&A) in entire store up keeping and its distribution. |
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