National Minorities Development & Finance Corporation
RIGHT TO INFORMATION ACT
Particulars of Information
Chapter - 4 (Manual - 3)Rules, Regulations, Instructions, Manual and Records for Discharging Functions
Chapter - 6 (Manual - 5)A statement of the categories of documents that are held by it or under its control
Chapter - 7 (Manual - 6)A statement of boards, council, committees and other bodies constituted as its part
Chapter - 8 (Manual - 7)The names, designations and other particulars of the Public Information Officer
Chapter - 9 (Manual - 8)Procedure followed in decision making process
Chapter - 10 (Manual - 9)Directory of officers and employee
Chapter - 11 (Manual - 10)The monthly remuneration received by each of its officers and employees, including the system of compensation as provided in regulations
Chapter - 12 (Manual - 11)The budget allocated to each agency(Particulars of all plans, proposed expenditures and reports on disbursement made)
Chapter - 13The manner of execution of subsidy programme
Chapter - 14 (Manual - 13)Particulars of recipients of concessions, permits or authorization granted by it
Chapter - 15 (Manual - 14)Norms set by it for the discharge of its functions
Chapter - 16 (Manual - 15)Information available in an electronic form
Chapter - 17 (Manual - 16)Particulars of the facilities available to the citizens for obtaining information
Chapter - 18 (Manual - 17)Other useful information
Annexures as mentioned in the Manuals

Chapter - 4 (Manual - 3)

Rules, Regulations, Instructions, Manuals & Records for Discharging Functions

4.1.1. Please provide list of rules, regulations, instructions, manual & records held by public authority or under its control or used by its employees for discharging functions as per the following format. The format has to be filled for each type of document.

PROJECTS DEPARTMENT

Name /title of
the document NMDFC Brochure Type of the document :- Others
 
  Choose one of the types given below:-
  ( Rules, Regulation, Instructions,
  Manual, Records, Others )
 
  Brief write-up on the Document
 
Briefly describes the aims & objectives of NMDFC, target groups, channels to reach the target group viz., State Channelising Agencies & NGOs, Lending schemes such as Term Loan, Marging Money Loan scheme, Educational Loan Scheme, Micro-Financing Scheme, Interest Free Loan for promotion of SHGs, Mahila Samridhi Yojana and Promotional schemes such as vocational training scheme, marketing assistance to craft clusters, assistance for design development/skill up-gradation. The pamphlets also gives the address of the respective State Channelising Agencies from where loan can be availed by the beneficiaries.
 
From where one can get a copy of rules, Address:-
Regulation, instructions, manuals & records. NMDFC
  1, Taimoor Nagar, Opp D- 996,
  New Friends Colony,
  New Delhi- 110 065.
  ________________________
  Telephone Number:- 26326057
  ________________________
  Fax:- 26325651.
  ________________________
  E mail :- nmdfc@hotmail.com
  ________________________
  Others:-
  ________________________
   
Fee charged by the department for a copy of rules,  
Regulations, instructions, manual & records (if any).  
   
It is a publicity material and is distributed free of cost.  




Name /title of
the document Micro- Finance Booklet Type of the document :- Instructions
 
  Choose one of the types given below:-
  ( Rules, Regulation, Instructions,
  Manual, Records, Others )
 
  Brief write-up on the Document
 
The booklet briefly describes the objective of launching Micro-Finance Scheme by NMDFC, about the Micro-credit Scheme and Interest Free Loan Scheme, Quantum of loan, rate of interest to be charged, eligibility criteria for the beneficiaries and the implementing NGOs, financing pattern, interest spread, repayment period, procedure for obtaining loan, Format of Application Form for Micro-Credit Scheme, Application Format for Interest Free Loan Scheme.
 
From where one can get a copy of rules, Address:-
Regulation, instructions, manuals & records. NMDFC
  1, Taimoor Nagar, Opp D- 996,
  New Friends Colony,
  New Delhi- 110 065.
  ________________________
  Telephone Number:- 26326057
  ________________________
  Fax:- 26325651.
  ________________________
  E mail :- nmdfc@hotmail.com
  ________________________
  Others:-
  ________________________
   
Fee charged by the department for a copy of rules,  
Regulations, instructions, manual & records (if any).  
   
It is a publicity material and is distributed free of cost.  




Name /title of
the document Reference Manual Type of the document :- Manual
 
  Choose one of the types given below:-
  ( Rules, Regulation, Instructions,
  Manual, Records, Others )
 
  Brief write-up on the Document
 
The Reference Manual includes the aims & objectives of NMDFC, Equity Structure of NMDFC, Responsibilities conferred on the State Channelising Agencies of NMDFC, detail about the financial assistance schemes of NMDFC, Promotional Activities of NMDFC, Lending Policy of NMDFC and procedural details of implementation of various schemes to be followed by NMDFC/SCA/NGO. A number of Formats have also been included as Annexures for facilitating reference to the officers of NMDFC as well as the State Channelising Agencies of NMDFC in implementation of the program..
 
From where one can get a copy of rules, Address:-
Regulation, instructions, manuals & records. NMDFC
  1, Taimoor Nagar, Opp D- 996,
  New Friends Colony,
  New Delhi- 110 065.
  ________________________
  Telephone Number:- 26326057
  ________________________
  Fax:- 26325651.
  ________________________
  E mail :- nmdfc@hotmail.com
  ________________________
  Others:-
  ________________________
   
The fees charged for the document /records under RTI Act would be as per standard fees schedule.  
 
 
B. FINANCE & ACCOUNTS DEPARTMENT
 

Sr. No. Particulars of records held by
F&A wing		 Type of
Documents		 Brief detail of records
1 Cash Vouchers/Cash Book Records Accounting ofCashTransaction
2 Bank Vouchers/Bank Book Records Accounting of bank Transactions
3 Journal Vouchers / Journal Register Records Accounting of adjustment entries
4 General Ledger Records Transaction details in accounts head
5 Fixed Asset Register Records Details of Fixed assets in NMDFC
6 Festival/General Advance Register Records Details of advances by employees
7 PF Regiser Records Details of PF deduction and deposit
8 TDS/PF Challan Registers
 Records Detials of TDS/PF challan deposited
9 Tally Accounting Software Records Financial accounting package
10 TDS Software Records TDS calculation and preparation of challan & return software
11 Salary files Records Prepration of salary
12 Salary Register Records Records of salary of the employees
13 Bank Reconciliation Register Records Balance reconciliation with bank account
14 Employees TA/DA files Records Processing of TA/DA bills and settlement
15 Board Directors TA/DA Files Records Processing of TA/DA bills and settlement
16 Monitors /artisans TA/DA files Records Processing TA/DA bills and settlement
17 TA/DA Rules Records Rules for TA/DA settlement
18 Investment Files Records Detials of investment made
19 Demand Notice SCAs files Records Due statement issued to SCAs for repayment
20 Recovery Statement SCAs Records Adjustment of repayment received from SCAs
21 Demand notice NGOs Records Due statement issued to NGOs for repayment
22 Recovery Statement NGOs Records Adjustment of repayment received from NGOs
23 Post Dated Cheques/FDs register Records Detials of PDCs of NGOs
24 Dishonor of cheque file Records Processing of cases of defulater NGOs
25 1% Interest Margin files of SCAs Records Processing of cases under 1% AIM
26 1% interest margin policy file Records Policy matters relating to i% AIM
27 Investment audit file Records Audit undertaken by CAG
28 Phase audit file of CAG Records Processing of phase audit para issued by CAG
29 Accounts Audit files of Statutory auditors Records Main working file of accounts audit
30 Balance Confirmation files of SCAs Records Letters written to SCAs for balance confirmation
31 Balance Confirmation files of NGOs Records Letters written to NGOs for balance confirmation
32 DPE Flash results/compilation of DATA file Records Information submitted to DPE as required
33 Capital/Revenue Budget Records Budget preparation of NMDFC
34 MOU execution file Records MOU executed between MOSJE & NMDFC
35 MOU performance file Records Annual performace report submitted to DPEE
36 Annual performace report submitted to DPEE Records Quarterly progress report submitted to DPE
37 Strategic Plan File Records Strategic plan prepared by AFC
38 Income tax return file Records Return filed by NMDFC
39 Acturial valuation file Records Valuation of Leave encashment and Gratuity
40 F&A agenda & minutes file Records Agenda and Minutes relating to F&A
41 Files of NGOs allocated to F&A Records Appraisal/study/ monitoring of NGOs
42 Loan Rescheduling of SCA/NGO Records Processing of cases of rescheduling
43 Penal Interest of SCAs file Records Penal interest levied on SCAs and their reply
44 Final Accounts/Balance Sheet files Records Signed accounts and CAG paras

 
The above records are available with F&A wing .
Dy. Manager (F)
NMDFC
1, Taimur Nagar
New Delhi
26917371
 
 
Fee charged by the department for a copy of rules, As per fee schedule
Regulations, instructions, manual and records (if any)


 
 
C. CORPORATE SECRETARIAT
 

S.No. Name/title of the document
1 Statutory Registers in terms of the Companies Act, 1956
2 Minutes of Board Meetings and General Meetings
3 Copy of Returns and documents / Forms filed with Registrar of Companies under the Companies Act, 1956 and Rules made thereunder. [Except original Incorporation documents]
4 Ministry of Social Justice & Empowerment notifications regarding appointment of Directors on the Board of NMDFC
5 Memorandum and Articles of Association of the Company. (Original copy not available)


Type of the document Official
   
  Choose one of the types given below.
  (Rules, Regulations, Instructions,
  Manual, Records, Others)
   
   
Brief Write-up on the Document : All the above documents pertains to the Corporate
  Secretariat Section as per companies Act., 1956
   
From where one can get a copy of rules, regulations,
Instructions, manual and records  
   
Address of Registered office : 1 Taimoor Nagar, Opp. D/996,
  New Friends Colony,
  New Delhi – 65
   
Telephone No. : 26326051/52/53/54/55/56/57
  /58, 26325652/53
  Web site : www.nmdfc.org
   
Fee charged by the department for a copy of rules, : As per standard fees schedule
Regulations, instructions, manual and records (if any) schedule given in this handbook.
   



D. MONITORING CELL  
Name/title of the document Type of the document
  Choose one of the types given below.
    Rules, Regulations, Instructions,
    Manual, Records, Others)
     
SCHEME OF EDP GRANT-IN-AID ASSISTANCE Others
 
Brief Write-up on the Document
Contains the guidelines / modalities of extending the grant-in-aid assistance to the SCAs of NMDFC for the purpose of computerization.
EDP GRANT-IN-AID ASSISTANCE FILE Others
 
Brief Write-up on the Document
Contains the correspondence with the SCAs and the observations of NMDFC on each individual grant-in-aid assistance proposal submitted by the SCAs of NMDFC
STOCK REGISTER   Others
 
Brief Write-up on the Document
Contains the details of the computer items procured and issued to the various employees of NMDFC
  COMPUTER PURCHASE FILE Others
   
Brief Write-up on the Document
Contains the bids, detailed deliberations of the committee constituted for the purchase of computers and other related accessories, approval of the competent authority and the other correspondence held with the identified agencies.
  COMPUTER MAINTENANCE FILE Others
 
Brief Write-up on the Document
Contains the bids, detailed deliberations of the committee constituted for the purchase of computers and other related accessories, approval of the competent authority and the other correspondence held with the identified agencies.
  COMPUTER CONSUMABLES PURCHASE FILE Others
 
Brief Write-up on the Document
Contains the bids, detailed deliberations of the committee constituted for the purchase of computer consumables and other related accessories, approval of the competent authority and the other correspondence held with the identified agencies.
WEBSITE FILE   Others
 
Brief Write-up on the Document
Contains the bids, detailed deliberations of the committee constituted for the setting-up of the Web-Site of NMDFC, approval of the competent authority and the other correspondence held with the identified agencies.
DSL INTERNET CONNECTION FILE Others
 
Brief Write-up on the Document
Contains approval of the competent authority and the other correspondence held with the agency in addition to the details of the monthly payments made on account of recurring expenditure on INTERNET.
 
From where one can get a copy of rules, regulations,
Instructions, manual and records Address :
  NMDFC
  1, Taimoor Nagar,
  Opp. D-996, New Friends Colony,
  New Delhi – 110 065
  Telephone No. 26326051-58
  Fax : 26325651
  E-mail : nmdfc@hotmail.com
  Others________________________
   
Fee charged by the department for a copy of rules,  
Regulations, instructions, manual and records (if any)
As per standard fees schedule



E. PERSONNEL & ADMINISTRATION DEPARTMENT
 
Name/title of the document: Service Rules & Rules Type of the document :
  relating to Advances etc.   Rules, Regulations, instructions &
  others
   
1. Recruitment, Seniority & Promotion Rules  
2. Leave Rule  
3 LTC Rule  
4 Incentive on adoption of Small Family Norm  
5 HBA Rule  
6 Conveyance Advance Rule  
7 Computer Advance Rules  
8 NMDFC System on Local Conveyance & Compensation Package
9 NMDFC’s Schemes for Perquisites & Pay Scales
10 Guidelines & Circulars on Attendance & Punctuality
11 General Terms & Conditions of appointment
12 Self Lease / Company Lease Accommodation
13 TA/DA Rules
14 Medical Attendance Rule
15 Conduct, Discipline & Appeal Rules
16 System of Annual Confidential Report Recording
 
 
  Choose one of the types given below.
  (Rules, Regulations, Instructions,
  Manual, Records, Others)
   
Brief Write-up on the Document : The above listed documents are mainly relating to the rules & regulations governing the service conditions of the employees & various facilities to be given to the employees as per their entitlement.
 
 
 
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