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| Chapter
- 6 (Manual - 5)
A statement of the categories
of documents that are held by it or under its control
6.1 Use
the format given below to give the information about the official
documents. Also mention the place where the documents are
available for e.g. secretarial section, directorate level,
others. ( Please mention the level in place of writing ‘Others’)
A. PROJECTS
DEPARTMENT
| Sr. No |
Category of the Document |
Name of the Document & its introduction
in one line |
Proce-dure to obtain the docu-ment |
Held by / under control of. |
| 1 |
Official Documents |
(a)Correspondence files of the
respective State Channelising Agencies.
(b)The General Loan Agreement & the State Government
Guarantee Deeds with respect to all the SCAs.
(c).Folders of list of beneficiaries financed with respect
of all the SCAs.
(d)The proposal files pertaining to the Vocational Training
Scheme, Mahila Samridhi Yojana, Marketing Assistance
Scheme in respect of all the SCAs.
(e)Annual Action Plan files in respect of all the SCAs.
(f)Scheme proposal files submitted for approval by the
respective SCAs.
(g)Respective files of the NGO proposals.
(h)The proposal files pertaining to the Mahila Samridhi
Yojana, Marketing Assistance Scheme in respect of the
NGOs.
(i)Monthly Progress Report file.
(j)Parliament Question File.
(k)Correspondence file with the Ministries.
(l)Files of special projects undertaken by NMDFC..
(m)Tour report files of respective officers.
(n)Policy file under the Educational Loan scheme
(o)Complaint file,
(p)Court cases file.
(q)Minority Concentration Districts Files.
(r).Board Agendas
(s)Board Minutes File.
(t)Impact study file.
(u)Annual Conference Files. |
Photocopies of particular reference or references can
be made available on the advice of Public Information
Officer of NMDFC. |
Proj-ects Divi-sion. |
B. MONITORING CELL
| Sr. No |
Category of the Document |
Name of the Document & its introduction
in one line |
Proce-dure to obtain the docu-ment |
Held by / under control of. |
| 1 |
Official Documents |
SCHEME OF EDP GRANT-IN-AID ASSISTANCE
EDP GRANT-IN-AID ASSISTANCE FILE
STOCK REGISTER
COMPUTER PURCHASE FILE
COMPUTER MAINTENANCE FILE
COMPUTER CONSUMABLES PURCHASE FILE
WEBSITE FILE
DSL INTERNET CONNECTION FILE
|
Photocopies of particular reference(s) can be made available
on the advice of Public Information Officer |
Monitoring Cell |
C. FINANCE & ACCOUNTS
DEPARTMENT
| Sr. No |
Category
of the Document |
Name
of the Document & its introduction in one line |
Proce-dure
to obtain the document |
Held
by / under control of. |
| 1 |
Records |
Cash Vouchers/Ca`sh Book |
Photocopies
of particular reference or references can be made available
on the advice of Public Information Officer of NMDFC.
|
Finance & Accounts Department
|
| 2 |
Records |
Bank Vouchers/Bank Book |
| 3 |
Records |
Journal Vouchers/Journal
Register |
| 4 |
Records |
General Ledger |
| 5 |
Records |
Fixed Asset Register |
| 6 |
Records |
Festival/General Advance
Register |
| 7 |
Records |
PF Regiser |
| 8 |
Records |
TDS/PF Challan Registers |
| 9 |
Records |
Tally Accounting Software |
| 10 |
Records |
TDS Software |
| 11 |
Records |
Salary files |
| 12 |
Records |
Salary Register |
| 13 |
Records |
Bank Reconciliation Register |
| 14 |
Records |
Employees TA/DA files |
| 15 |
Records |
Board Directors TA/DA Files |
| 16 |
Records |
Monitors /artisans TA/DA
files |
| 17 |
Manual |
TA/DA Rules |
| 18 |
Records |
Investment Files |
| 19 |
Records |
Demand Notice SCAs files |
| 20 |
Records |
Recovery Statement SCAs |
| 21 |
Records |
Demand notice NGOs |
| 22 |
Records |
Recovery Statement NGOs |
| 23 |
Records |
Post Dated Cheques/FDs register |
| 24 |
Records |
Dishonor of cheque file |
| 25 |
Records |
1% Interest Margin files
of SCAs |
| 26 |
Records |
1% interest margin policy
file |
| 27 |
Records |
Investment audit file |
| 28 |
Records |
Phase audit file of CAG |
| 29 |
Records |
Accounts Audit files of Statutory
auditors |
| 30 |
Records |
Balance Confirmation files
of SCAs |
| 31 |
Records |
Balance Confirmation files
of NGOs |
| 32 |
Records |
DPE Flash results/compilation
of DATA file |
| 33 |
Records |
Capital/Revenue Budget |
| 34 |
Records |
MOU execution file |
| 35 |
Records |
MOU performance file |
| 36 |
Records |
MOU Progress report file |
| 37 |
Records |
Strategic Plan File |
| 38 |
Records |
Income tax return file |
| 39 |
Records |
Actuarial valuation file |
| 40 |
Records |
F&A agenda & minutes
file |
| 41 |
Records |
Files of NGOs allocated to
F&A |
| 42 |
Records |
Loan Rescheduling of SCA/NGO |
| 43 |
Records |
Penal Interest of SCAs file |
| 44 |
Records |
Final Accounts/Balance Sheet
files |
|
D. PERSONNEL &
ADMINISTRATION DEPARTMENT
| Sr. No |
Category
of the Document |
Name
of the Document & its introduction in one line |
Proce-dure
to obtain the document |
Held
by / under control of. |
| 1 |
Files / records relating to advances, service matters,
procurement and administrative matters |
Personal Files
of NMDFC employees & document relating to personal
information employees i.e. (i) Character & Antecedents
Reports, (ii) Caste Certificate, (iii) Declaration of
Dependents, (iv) Documents relating to Appointments etc.
Original Documents relating to
a)HBA
b) Conveyance Advance
c)Computer Advance.
Property Returns of employees.
|
Documents relating to
the service matters will not be made available. The
documents relating to the purchase, procurement &
agreements will be made available as per the procedure
& fees prescribed by the corporation.
|
P&A
Department
|
| 2 |
| 3 |
| 4 |
| 5 |
| 6 |
| 7 |
| 8 |
| 9 |
| 10 |
| 11 |
| 12 |
| 13 |
Recruitment files of Employees |
| 14 |
Rules & Regulations of
NMDFC |
| |
Promotion Files |
a) Original Lease Deed in
respect of employees
b) office accommodation. |
| Annual Confidential Reports
of employees of NMDFC |
| Security Agreement. |
| Documents relating to all
office equipments & vehicles. |
| AMC Agreements of All Office
Equipments (Excluding Computers) |
| Visitors Register |
| Dispatch & Receipt Register |
| Stock Register |
| LTC Claims Documents |
E. CORPORATE
SECRETARIAT
| Sr. No |
Category
of the Document |
Name
of the Document & its introduction in one line |
Proce-dure
to obtain the document |
Held
by / under control of. |
| 1. |
Official records |
Annual Returns |
As given in the handbook. |
Corporate Secretariat Division |
| 2. |
Official records |
Forms filed with Registrar of Companies
|
As given in the handbook. |
Corporate Secretariat Division |
| 3 |
Official records |
Applications made and approval obtained
from regional Director |
As given in the handbook. |
Corporate Secretariat Division |
| 4 |
Official records |
Documents relating to legal cases u/s 138
of Negotiable Instruments Act. |
As given in the handbook. |
Corporate Secretariat Division |
| 5 |
Official records |
Documents relating to Civil Cases (other
than relating to premises of NMDFC and employee’s
pay scales) |
As given in the handbook. |
Corporate Secretariat Division |
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